PharmIT

PharmIT ERP

The pharma ERP that knows every batch, scheme and rupee.

Billing, purchase, stock, schemes, physician samples, GST and double-entry accounts in one system — built around batch, expiry, MRP, PTR and PTS from the first screen.

Talk to salesAll 282 features
PharmIT ERP home screen with setup progress, quick actions and live tiles for today's sales, this month's sales, receivables and stock value.

Why PharmIT ERP

What PharmIT ERP does that general-purpose ERPs don’t.

32features for physician samples

Physician samples, accounted for down to the unit.

Samples live in their own godowns with the tax done right, go to reps against budgets, reach named doctors within annual limits, and are audited — with alerts when the pattern suggests diversion and a UCPMP trail ready for review.

See physician samples

What does the work

  • ITC Reversal Log
  • Doctor Disbursement Entry
  • H1/X Register
  • UCPMP Declarations
  • Anti-Diversion Dashboard
  • Random Bag Check

15credit & debit note types

Every rupee of margin claimed back.

Rate differences, price drops, short supplies, missed schemes and expiry each have their own note or claim — so nothing is absorbed quietly.

  • Price Protection DN
  • Short Supply DN
  • Scheme Claims
  • Expiry Claim Wizard
See how it works

484billing controls

Guardrails on every bill.

Stop a sale below margin, past a credit limit or to an unlicensed customer — and name exactly who may override it.

  • Margin Rules
  • Billing Restrictions
  • License Enforcement
  • Override Authorities
See how it works

14GST, TDS & drug-law features

Returns filed from the books.

GSTR-1 and 3B prepared from posted documents, 2B and IMS reconciled against purchases, and drug registers that fill as you sell.

  • GSTR-1 Filing
  • IMS Inbox
  • Drug Schedule Register
  • DPCO Products
See how it works

Sales & dispatch

Bill in one pass — batch, scheme, tax and ledger together.

The keyboard-first sales screen picks batches, applies schemes, checks credit and posts to the ledger as the invoice is saved. Orders flow through packing, scan-out and dispatch without a second entry.

  • Sales EntryThe main billing screen — batch picking, schemes, tax and GL in one pass.
  • Retail Fast BillingKeyboard-first counter billing for pharmacy retail.
  • Sale Order EntryTakes a customer order with live stock, scheme and credit checks.
  • Packing SlipsAllocates batches and splits an order by division for picking.
  • Warehouse Scan OutBarcode scan-out check that what was picked matches the invoice.
  • Dispatch TrackingTracks consignments from dispatch to delivery confirmation.

Stock & expiry

Know what you hold, where it sits and when it expires.

Goods are received batch-wise with a quality check, tracked godown by godown and bin by bin, and flagged before they expire — in time to sell, transfer or claim them back.

  • Goods Receipt NotesReceives goods batch-wise against a PO, with quality check.
  • BatchesEvery batch with MRP, PTR, PTS, GST and expiry sealed on it.
  • Godown StockWhat is physically in each warehouse right now.
  • Near-Expiry ReportFlags stock approaching expiry in time to act on it.
  • Expiry Claim WizardCollects near-expiry stock and raises the claim to the company.
  • Stock AuditFinds and explains drift between ledger and shelf counts.

Schemes & claims

Every free strip earned, given and claimed back.

Define schemes once by product and party. PharmIT applies them at billing, tracks free goods in their own pool and raises the claim against the company — so scheme cost is recovered, not written off.

  • Scheme MasterDefines qty, discount, rate, target and combo schemes by product and party.
  • Scheme ClaimsRaises and tracks claims against the company for scheme cost.
  • Scheme Stock PoolHolds free goods received and tracks how they are given out.
  • Offer AdjustmentReconciles free goods given against free goods earned, period by period.
  • Rate Difference CNCredits a customer when the billed rate is later revised.
  • Price Protection DNRecovers value lost when a supplier drops the price.

Tax & compliance

Returns prepared from the books, not rebuilt in a spreadsheet.

GST returns, e-invoices and e-way bills come straight from posted documents. Supplier filings are reconciled against purchases, and statutory drug registers fill themselves as you sell.

  • GSTR-1 FilingPrepares and files outward supply returns, with GSTN export.
  • GSTR-2A/2BReconciles supplier filings against purchases booked.
  • GSTR-3B FilingPrepares the summary monthly return.
  • IMS InboxHandles invoices pushed by suppliers through the IMS system.
  • Consolidated E-Way BillsGenerates and tracks e-way bills, including consolidated trips.
  • Drug Schedule RegisterStatutory register for scheduled drug sales.

Accounts & banking

Double-entry accounts that close on time.

Receipts, PDCs, bank reconciliation and settlement run in the same system that billed the sale. Day, month and year closing lock the books with standard checks.

  • Receipt EntryRecords customer payment by cash, cheque, NEFT, UPI or card.
  • PDC ManagementFull life of a received cheque, from receipt to clearing or bounce.
  • Bank ReconciliationMatches bank statement lines to book entries.
  • Outstanding AgingAges receivables and payables by due date or invoice date.
  • Settlement / Knock-OffMatches receipts and credit notes against open invoices.
  • Month ClosingCloses a month with the standard checks.

Branches, C&F & chains

Many branches, principals and outlets under one login.

Run separate books for each branch or firm, hold consignment stock for principals as a C&F agent, and let head office dispatch and replenish on behalf of its outlets.

  • Entities (Branches)Runs multiple branches, depots or firms under one login with separate books.
  • Multi-Entity SetupConfigures how branches trade with each other, including stock and billing rules.
  • Principals (C&F)Manufacturers whose stock is held on consignment as a C&F agent.
  • Principal Settlement RunSettles commission and claims with a principal for a period.
  • Central FulfillmentLets a head office dispatch on behalf of its outlets.
  • Replenishment PlanPlans what to ship to each depot from cover days and offtake.

AI in the workflow

Assistance where the work happens, not in a separate tool.

AI assistance · Sales entry

Suggestions beside the bill, while you type.

The sales grid carries a live suggestions rail: products trending sharply this month, and what this customer bought before and how recently — with margin, stock and save-readiness checked per line.

  • Seasonal demand signals, ranked for the cart
  • Buy-again history for the customer on screen
  • Live margin and stock checks on every line
The keyboard-first sales entry grid with batch, MRP, PTR, GST and margin per line, and an AI suggestions panel recommending products from seasonal demand and the customer's buying history.

AI assistance · GST filing

A pre-filing health check before every GST return.

Before you file, a readiness score runs checks against the prepared return — books-to-GSTR-1 reconciliation, HSN coverage, tax-breakup integrity, B2B GSTIN validity and document-series continuity — with pass, warn and fail results and one-click fixes.

Connected platform

Works as one system with the rest of PharmIT.

Nothing is re-keyed and nothing is exported overnight. What happens in ERP reaches the other apps as it happens.

How the platform connects
  • Automatic order intakeAn order booked by a representative arrives in the ERP as a real sale order, with no re-entry.
  • Product matchingThe field product is matched to the ERP catalogue on arrival, so codes never have to agree by hand.
  • Hospital registrationsA hospital registered in the field becomes a billable ERP customer once approved.
  • Live order statusInvoiced, dispatched or short-supplied — the representative sees it on their own dashboard.
  • Sample dispatchesSamples sent from the ERP land in the representative's stockbook to accept or reject.
  • Outstanding balancesRepresentatives see what their customers owe while they are standing in front of them.

Everything in ERP

What’s in ERP, module by module.

Pick a module to see what it does, or search across all 20 at once.

20 modules · 282 features

Onboarding & Company Setup

18 features
  • Onboarding CenterGuided day-zero setup that walks a new company through every mandatory master.
  • Migrate from Other SoftwareImports masters, stock and balances from an existing ERP so nothing is retyped.
  • Company SetupLegal identity, GSTIN, addresses and statutory particulars of the business.
  • Entities (Branches)Runs multiple branches, depots or firms under one login with separate books.
  • DivisionsSplits the product range into marketing divisions with their own targets and teams.
  • Billing RoutingDecides which branch bills a given customer or order automatically.
  • Multi-Entity SetupConfigures how branches trade with each other, including stock and billing rules.
  • Bank AccountsCompany bank accounts used on invoices, receipts and reconciliation.
  • BanksMaster of drawee banks used when recording cheques.
  • API Wallet & RechargePrepaid balance for e-invoice, e-way bill and messaging services.
  • LicensesDrug licences, FSSAI and GST registrations held by the business.
  • License TypesDefines the licence categories the business and its customers must hold.
  • License EnforcementBlocks sale of restricted drugs to customers without a valid licence.
  • Billing RestrictionsRules that stop billing on credit limit, overdue days or bounced cheques.
  • Override AuthoritiesNames who may override a block, and with what authorisation.
  • Margin RulesFloor margins that prevent a line being sold below an approved profit.
  • Print TemplatesPer-company invoice and document layouts, column by column.
  • Print T&C FormatsReusable terms and conditions blocks printed on documents.

Party & Product Masters

19 features
  • CustomersRetailers, stockists and hospitals with credit terms, licences and pricing.
  • SuppliersVendors and principals with payment terms and tax particulars.
  • ProductsThe full catalogue — pack, HSN, GST, MRP, PTR, PTS and storage rules.
  • Product KitsDefines a kit built from other products and assembles it into sellable stock.
  • HSN MasterHSN codes with GST and cess rates, effective-dated for rate changes.
  • SalesmenField and counter sales staff linked to territories and targets.
  • Salesman TargetsMonthly value or quantity targets measured against actual sales.
  • TransportersCarriers used on dispatch, with LR and e-way bill details.
  • Principals (C&F)Manufacturers whose stock is held on consignment as a C&F agent.
  • PTR Contracts (SS)Agreed super-stockist price contracts enforced at billing.
  • Chain OutletsBranches of a retail chain billed and reported under one head office.
  • Reps Portal AccessLets a manufacturer's representatives see their own stock and sales.
  • CompaniesManufacturers and marketing companies that own the products.
  • Product CategoriesTherapeutic grouping of the range.
  • Product GroupsSub-classification within a category.
  • Product TypesDosage forms such as tablet, capsule or syrup.
  • Salts (API)Active ingredient master used for generic substitution.
  • CompositionsMulti-salt formulations mapped to products.
  • Packing TypesStrip, box and shipper definitions that drive pack conversions.

Bulk Tools

5 features
  • Bulk Product EditorEdits price, tax or status across many products in one grid.
  • Bulk Customer / Supplier EditorMass-updates party details without opening each record.
  • Smart OperationsGuided bulk corrections for common data clean-up jobs.
  • Bulk Document SenderEmails or WhatsApps a batch of invoices and statements at once.
  • Bulk Batch PrintPrints barcode and batch labels for many batches together.

Geography & Warehouse

6 features
  • States / CitiesGeography masters underpinning tax place-of-supply and routing.
  • Regions / Territories / AreasSales geography hierarchy used for coverage and reporting.
  • HeadquartersField headquarters that anchor rep postings and allowances.
  • RoutesDelivery and beat routes with the days each is served.
  • GodownsWarehouses, including cold chain, narcotics and quarantine stores.
  • Bin LocationsRack and bin addresses inside a godown for pick and put-away.

Opening Data & Numbering

5 features
  • Opening StockLoads opening batch-wise stock when going live.
  • Import Stock (CSV)Bulk opening stock upload from a spreadsheet.
  • Opening BalancesLoads customer and vendor outstanding balances at cutover.
  • Document TypesThe document set in use and how each behaves.
  • Number SeriesPer-document numbering with prefixes, financial year and branch codes.

Sales — Orders & Dispatch

9 features
  • Sale Order EntryTakes a customer order with live stock, scheme and credit checks.
  • Sale OrdersThe order book, with fulfilment status on every line.
  • Packing SlipsAllocates batches and splits an order by division for picking.
  • Delivery ChallansMoves goods without an invoice, for approval sales and transfers.
  • Pending OrdersUnfulfilled quantities carried forward automatically.
  • Dispatch LabelsCarton and shipper labels for the outbound consignment.
  • Bulk Transport EntryRecords LR and transport details for many dispatches at once.
  • Dispatch TrackingTracks consignments from dispatch to delivery confirmation.
  • Warehouse Scan OutBarcode scan-out check that what was picked matches the invoice.

Sales — Invoicing & Returns

8 features
  • Sales EntryThe main billing screen — batch picking, schemes, tax and GL in one pass.
  • Retail Fast BillingKeyboard-first counter billing for pharmacy retail.
  • Sales InvoicesEvery invoice raised, with print, e-invoice and share actions.
  • Cancel InvoiceCancels an invoice and reverses stock, tax and ledger together.
  • Edit Invoice Display PricesCorrects printed prices without disturbing the posted accounts.
  • Sales Return EntryBooks goods coming back, with per-item restock or write-off.
  • Sales ReturnsRegister of returns and the credit notes they generated.
  • Return RequestsCustomer-raised return requests awaiting approval.

Credit & Debit Notes

15 features
  • Sales Return CNCredit note raised automatically against returned goods.
  • Rate Difference CNCredits a customer when the billed rate is later revised.
  • Hospital Rate-Diff ClaimsSettles agreed hospital price differences in bulk.
  • Scheme Adjustment CNPasses on a scheme benefit that was missed at billing.
  • Damage/Quality CNCredits damaged or quality-rejected goods, with photo proof.
  • Goodwill CNDiscretionary credit issued outside the standard reasons.
  • Sales Debit NotesRecovers interest, bounce charges or short payment from a customer.
  • Purchase Return DNDebit note to a supplier for goods returned.
  • Rate Difference DNClaims back an overcharge from a supplier.
  • Short Supply DNClaims for quantities invoiced but never received.
  • Damage / Breakage Claim DNClaims for stock damaged in transit.
  • Scheme / Incentive DNClaims a scheme or incentive due from the principal.
  • Price Protection DNRecovers value lost when a supplier drops the price.
  • Cash / Settlement Discount DNClaims an agreed settlement discount.
  • Other / Goodwill Recovery DNAny other recovery raised against a supplier.

Purchase

11 features
  • PO SuggestionsProposes what to buy from stock cover, run rate and pending orders.
  • Purchase Order EntryRaises a purchase order against a supplier.
  • Stock-Based PO EntryBuilds a PO column-wise from opening, sales and closing stock.
  • Purchase OrdersThe PO register with receipt status.
  • Goods Receipt NotesReceives goods batch-wise against a PO, with quality check.
  • Vendor BillsMatches the supplier invoice to the GRN before payment.
  • Purchase EntryDirect purchase booking where no PO was raised.
  • PurchasesThe purchase register across suppliers and periods.
  • Purchase ReturnsSends goods back to a supplier and raises the claim.
  • Return to PrincipalReturns consignment stock to its owning manufacturer.
  • Principal Settlement RunSettles commission and claims with a principal for a period.

Schemes & Offers

9 features
  • Scheme MasterDefines qty, discount, rate, target and combo schemes by product and party.
  • Scheme Rate UpdationBulk-revises scheme rates when a company changes terms.
  • Override ApprovalsApproves a special scheme requested from the billing screen.
  • Scheme ClaimsRaises and tracks claims against the company for scheme cost.
  • Scheme ReplacementsTracks free goods owed back as physical replacement.
  • FRC ClaimsFree replacement claims for damaged or expired goods.
  • Scheme Stock PoolHolds free goods received and tracks how they are given out.
  • Offer AdjustmentReconciles free goods given against free goods earned, period by period.
  • Scheme GuideIn-product explanation of how the scheme engine behaves.

Stock & Inventory

20 features
  • BatchesEvery batch with MRP, PTR, PTS, GST and expiry sealed on it.
  • Stock LedgerMovement history of each batch, in and out, document by document.
  • Godown StockWhat is physically in each warehouse right now.
  • Live Stock SearchInstant availability lookup across branches and godowns.
  • Stock ValuationClosing stock value on FIFO or weighted average.
  • Stock AuditFinds and explains drift between ledger and shelf counts.
  • Stock AdjustmentCorrects stock for damage, shortage or excess, with reason and approval.
  • Kit AssemblyBuilds kits from component stock and produces a priced, taxed kit batch.
  • Stock TransferMoves stock between branches or godowns with the correct paperwork.
  • Receive TransferConfirms inbound stock from another branch.
  • Inbound Transfer InvoicesImports a sister branch's invoice as a receipt.
  • Inbound ReturnsReceives returns coming in from a sub-entity or customer.
  • Expiry Claim WizardCollects near-expiry stock and raises the claim to the company.
  • Consignment PlacementsTracks stock placed at a customer but still owned by the business.
  • Central FulfillmentLets a head office dispatch on behalf of its outlets.
  • Replenishment PlanPlans what to ship to each depot from cover days and offtake.
  • My Replenishment PlanShows a depot what head office intends to send, with a right to counter.
  • Physical Stock CountRuns a stock take, optionally freezing transactions during the count.
  • Stock Write-offsWrites off expired or destroyed stock with the accounting entry.
  • Near-Expiry ReportFlags stock approaching expiry in time to act on it.

Van Sales

5 features
  • VansRegisters the vans that carry stock for direct selling.
  • Van DashboardLive view of stock and cash on every van.
  • Van LoadoutsIssues stock to a van at the start of a trip.
  • Van ReturnsTakes unsold stock back at the end of a trip.
  • Van Cash ReconciliationBalances cash collected against sales made.

Physician Samples

32 features
  • Doctor ProfilesDoctors eligible to receive samples, with annual limits.
  • Sample BudgetsCaps sample spend by division, period or team.
  • Sample GodownsSeparate stores that keep sample stock away from saleable stock.
  • Banned ProductsProducts that may never be sampled.
  • Conversion NotesConverts saleable stock into sample stock with the tax treatment.
  • Reverse ConversionReturns sample stock to saleable stock when permitted.
  • ITC Reversal LogRecords input tax credit reversed on goods given free.
  • Sample AllocationsAllocates sample quantities to representatives.
  • RequisitionsField requests for samples, routed for approval.
  • Bulk AllocationAllocates to a whole team or division in one action.
  • Allocation DashboardShows what was allocated, dispatched and remains.
  • Sample DispatchesSends allocated samples out to the field.
  • Rep TransfersMoves sample stock directly between representatives.
  • Sample ReturnsBrings unused samples back into the store.
  • Rep Sample InventoryWhat each representative is currently holding.
  • Distribution DashboardOverview of sample flow from store to doctor.
  • Doctor Disbursement EntryRecords samples actually handed to a doctor.
  • DisbursementsThe full disbursement register.
  • Doctor Sample HistoryEverything a given doctor has received, and when.
  • Rep Dispensing JournalA representative's own record of samples given out.
  • H1/X RegisterStatutory register for Schedule H1 and X drugs.
  • Destruction CertificatesCertified destruction of expired or unusable samples.
  • UCPMP DashboardMonitors compliance with the pharmaceutical marketing code.
  • UCPMP DeclarationsCollects the declarations the code requires.
  • Sample AccountabilityReconciles every sample unit from receipt to doctor.
  • Doctor-wise SamplesSample value and quantity by doctor.
  • Variance ReportHighlights gaps between allocated and accounted samples.
  • Allocation vs UtilizationCompares what was given to the field against what was used.
  • Anti-Diversion DashboardSurfaces patterns that suggest samples are being diverted.
  • Diversion AlertsRaises an alert when a diversion rule triggers.
  • Sample AuditsFormal audits of a representative's sample stock.
  • Random Bag CheckSpot check of a representative's physical bag against the system.

Receipts, Payments & Banking

16 features
  • Receipt EntryRecords customer payment by cash, cheque, NEFT, UPI or card.
  • Payment EntryRecords payment made to a supplier, with TDS.
  • Bulk CollectionEnters many customer collections in one sitting.
  • Bulk Vendor PaymentPays many suppliers in a single run.
  • Voucher EntryTally-style keyboard voucher entry for accountants.
  • Issued PDC (to Vendors)Tracks post-dated cheques given to suppliers.
  • PDC ManagementFull life of a received cheque, from receipt to clearing or bounce.
  • Custody Cheques (Security)Holds security cheques taken against credit.
  • Collection ApprovalsApproves field collections before they hit the ledger.
  • Vendor LedgerAccount statement for a supplier.
  • Bank ReconciliationMatches bank statement lines to book entries.
  • Bank Charge RulesAuto-classifies recurring bank charges during reconciliation.
  • BRS (Statement Report)The formal bank reconciliation statement.
  • Receipts ReconciliationConfirms receipts actually landed in the bank.
  • Counter / Shift ReconciliationBalances a retail counter at the end of a shift.
  • Outstanding AgingAges receivables and payables by due date or invoice date.

General Ledger & Closing

12 features
  • Chart of AccountsThe ledger tree, with sub-ledgers created automatically for parties.
  • Journal Voucher EntryManual double-entry journal posting.
  • Contra VoucherCash and bank transfers between own accounts.
  • Settlement / Knock-OffMatches receipts and credit notes against open invoices.
  • Journal Entries (List)Every posting made, searchable by voucher type.
  • Cancelled DocumentsAudit trail of what was cancelled, by whom and why.
  • Financial YearsOpens and closes financial years and their periods.
  • Accounts AuditChecks the books for imbalance and posting anomalies.
  • Suspense ResolutionFinds and clears entries parked in suspense.
  • Day ClosingLocks a trading day once verified.
  • Month ClosingCloses a month with the standard checks.
  • Year ClosingYear-end routine, including P&L transfer and opening balances.

Tax & GST Compliance

14 features
  • Tax SetupGST rates, cess and the ledgers each posts to.
  • GST Compliance CenterSingle place to see filing status across returns.
  • GSTR-1 FilingPrepares and files outward supply returns, with GSTN export.
  • GSTR-2A/2BReconciles supplier filings against purchases booked.
  • GSTR-3B FilingPrepares the summary monthly return.
  • IMS InboxHandles invoices pushed by suppliers through the IMS system.
  • Consolidated E-Way BillsGenerates and tracks e-way bills, including consolidated trips.
  • TDS RegisterTax deducted at source, by section and quarter.
  • TCS DashboardTax collected at source on applicable sales.
  • TDS/TCS e-FilingProduces the statutory e-filing files.
  • TDS Challans (ITNS-281)Records tax deposits against challans.
  • 26AS / AIS ReconciliationMatches tax credits claimed with the government statement.
  • Drug Schedule RegisterStatutory register for scheduled drug sales.
  • DPCO ProductsTracks price-controlled products against their ceiling price.

Reports & Analytics

40 features
  • Reports CenterOne index of every report, searchable.
  • Sales RegisterEvery sale for a period, filterable by any dimension.
  • Consolidated SalesSales across branches and divisions in one view.
  • Item Profit & LossMargin earned product by product.
  • Primary Sales RegisterSales made to the trade, as reported to principals.
  • Secondary Sales RegisterOnward sales by stockists, captured from their data.
  • Shipper RegisterDispatch record at shipper and carton level.
  • Purchase RegisterPurchases for a period, with tax breakdown.
  • Company SalesSales by manufacturer, for claim and review.
  • Salesman PerformanceAchievement by salesman against target.
  • Target vs AchievementTarget attainment across teams and periods.
  • Expiry & BreakageValue lost to expiry and damage.
  • Barcode AnalyticsHow barcode scanning is being used across operations.
  • Custody Stock (C&F)Consignment stock held on behalf of principals.
  • F-Form / Depot MovementInterstate depot movement returns.
  • Consignment DashboardStatus of stock placed with customers.
  • Outlet PerformanceComparison across chain outlets.
  • Consolidated StockStock across every branch in a single statement.
  • Stock & Sales StatementOpening, purchases, sales and closing in one grid.
  • Stock SummaryCurrent stock position by product and batch.
  • Batch MovementTraces a batch from receipt through to sale.
  • Party LedgerStatement of account for any customer or supplier.
  • Day BookEverything posted on a given day.
  • Collection ReportCollections by date, mode and collector.
  • Trial BalanceLedger balances for the period.
  • Profit & LossIncome statement for the business.
  • Balance SheetFinancial position at a date.
  • Company-wise P&LProfitability split by manufacturer.
  • Cash & Bank BookCash and bank movement in ledger form.
  • Charges RegisterFreight, insurance and other charges billed or borne.
  • GSTR-1 SummaryReturn figures summarised before filing.
  • GST Tax LiabilityTax payable for the period, bucket by bucket.
  • HSN SummarySales grouped by HSN, as the return requires.
  • Schedule Drug RegisterStatutory movement register for scheduled drugs.
  • Reports HubCurated entry point to the most-used reports.
  • Analytics StudioBuild a custom view without waiting for a new report.
  • Audit LogWho changed what, field by field.
  • Activity LogUser activity across the system.
  • Price Change LogEvery price revision, with reason and author.
  • Legacy RegistersRead-only access to sales, purchase, stock and ledger data from the previous system.

Users, Automation & Integration

23 features
  • UsersUser accounts and the branches each may access.
  • Roles & PermissionsRole-based access down to individual actions.
  • Permission MatrixGrid view of who can do what, across roles.
  • Billing ControlsSeveral hundred switches that tune how billing behaves per company.
  • Notification RulesDecides which events notify whom, and by which channel.
  • Approval FlowsConfigurable approval chains for documents and overrides.
  • Communication TemplatesReusable email, SMS and WhatsApp message bodies.
  • Communication SettingsGateway configuration for email, SMS and WhatsApp.
  • Communication LogDelivery record of every message sent.
  • SMS LogDedicated SMS delivery and failure history.
  • GST Portal CredentialsStores the credentials used for filing and e-invoicing.
  • Import Customers / Suppliers / Products / SalesmenSpreadsheet import for each master.
  • Opening Stock ImportBulk load of opening stock at go-live.
  • Entity Type MigrationChanges a branch's business model and applies the right control set.
  • Tally ExportExports vouchers in a form Tally can read.
  • Barcode LabelsDesigns and prints product and batch barcodes.
  • Barcode PoliciesRules for how barcodes are generated and validated.
  • Barcode RegistryCentral record of every barcode in use.
  • Interest CalculatorWorks out interest on overdue customer balances.
  • System MaintenanceHealth checks and routine maintenance tasks.
  • Cascade to OutletsPushes head-office masters down to chain outlets.
  • Distribution NetworkMaps the network of depots, stockists and sub-stockists.
  • Contract Mfg RegisterTracks goods made under contract by third parties.

PharmIT Network

3 features
  • Outbox / InboxDocuments exchanged directly with trading partners on the network.
  • InvitationsInvites a partner onto the network, or accepts theirs.
  • Public LinksShares an invoice or statement by secure link, no login needed.

Services Billing

12 features
  • ProjectsClient projects that service work and billing hang from.
  • Service Masters / CategoriesThe catalogue of billable services and their grouping.
  • QuotationsQuotes issued to clients, convertible to an order.
  • Client POsCustomer purchase orders received against a quote.
  • Proforma InvoicesAdvance invoices issued before the tax invoice.
  • Service InvoicesTax invoices for services rendered.
  • Service Purchase InvoicesBills received for services bought in.
  • Service Credit / Debit NotesAdjustments against service invoices.
  • SubscriptionsRecurring service billing on a schedule.
  • Dunning PoliciesAutomated reminder sequence for overdue service invoices.
  • Late Fee PoliciesRules for charging interest or a late fee.
  • Services Reports HubReporting across the services business.

Questions buyers ask

Can we move from the software we use today?

Yes. Migration imports your masters, stock and balances from your existing system, opening stock and outstanding balances load batch-wise at cutover, and Legacy Registers keep read-only access to your old sales, purchase, stock and ledger data.

Is e-invoicing and e-way bill generation included?

Yes. Invoices carry e-invoice actions, e-way bills can be generated and consolidated per trip, and the API wallet holds the prepaid balance used for e-invoice, e-way bill and messaging services.

We run several branches and firms. Does PharmIT handle that?

Each branch, depot or firm runs as an entity with its own books under one login. Billing routing decides which branch bills a customer, and multi-entity setup controls how branches trade stock with each other.

Our accountant uses Tally. Can we keep that?

PharmIT keeps full double-entry accounts itself, and Tally Export produces vouchers in a form Tally can read if your accountant prefers to work there.

See PharmIT ERP on your own workflow.

Tell us how you bill, sell and pay today. We will walk you through the same work in PharmIT — your products, your schemes, your field structure.

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