PharmIT

PharmIT HR & Payroll

Payroll built for a workforce that lives in the field.

Attendance comes straight from the field app, approved expenses flow into the pay run, and every statutory return — PF, ESI, PT, LWF and TDS — is prepared from the same data.

Talk to salesAll 82 features
The PharmIT HR & Payroll org chart showing a regional business executive, two area business executives and their business executives, with expandable reporting lines.

Why PharmIT HR & Payroll

Why field-heavy pharma companies run payroll on PharmIT.

The field app is the attendance register.

Days worked in PharmIT SFA become the attendance payroll runs on, leave is one balance in both apps, and approved field expenses are reimbursed in the same pay run. No attendance sheets, no separate reimbursement cycle.

See payroll for field teams

What does the work

  • Attendance from the field
  • Leave sync
  • Expenses into payroll
  • One employee record

15statutory & labour modules

PF, ESI, PT, LWF and TDS — filed.

Returns prepared from the pay run, state by state, with every due date on one compliance calendar.

  • PF
  • PT Filing
  • TDS
  • Compliance Calendar

16hiring features

Recruitment built in, not bolted on.

Requisition to offer to onboarding — and the joiner appears in payroll and the field app on day one.

  • Requisitions
  • Pipeline
  • Interview Kits
  • Careers Page
See how it works

10self-service screens

Fewer calls to HR.

Payslips, leave, tax declarations, loans and reimbursements — employees handle them themselves.

  • My Payslips
  • Tax Declarations
  • My Reimbursements

Payroll

Pay runs that go from draft to lock with no surprises.

Salary structures, revisions and holds are approved before they reach payroll. Incentives and approved field expenses feed the run, and payslips, registers and a cover sheet come out of it.

  • Payroll RunsRuns payroll for a period, from draft through to lock.
  • Payroll ConfigSalary structures, earning and deduction heads.
  • Salary ApprovalsApproval of revisions before they reach payroll.
  • IncentivesField incentives fed into the pay run.
  • SFA ExpensesPulls approved field expenses into payroll for reimbursement.
  • Payslip EnvelopesPrintable payslips, sealed per employee.

Statutory

PF, ESI, PT, LWF and TDS prepared from the pay run.

Contributions and returns are computed from the same payroll data, state by state, and the compliance calendar shows every due date for every company.

  • PFProvident fund setup, wage base rules and the ECR filing file.
  • ESIEmployee state insurance contributions and monthly return.
  • PTProfessional tax by state, with slab handling.
  • LWFLabour welfare fund contributions and filing.
  • TDSSalary TDS computation, 24Q return, FVU, Form 16 and 12BA.
  • Compliance CalendarEvery statutory due date, per company and state.
The HR & Payroll overview with 104 active employees and the Statutory menu open: compliance calendar, PF, ESI, TDS, PT and LWF filing, and the PT slab master.

Attendance & leave

One attendance record, whether the day was in the field or the office.

Field attendance arrives from the SFA; office staff mark attendance in a bulk grid. Holiday calendars follow state and location, and leave accrues by policy.

  • Attendance Register

    The monthly attendance record used for payroll.

  • Mark Attendance

    Daily attendance marking, including a bulk grid.

  • Holidays

    Holiday calendars by state, location and company.

  • Leave Requests

    Applications routed through the approval chain.

  • Leave Balances

    Entitlement, taken and remaining by leave type.

  • Leave Setup

    Leave types, accrual rules and carry-forward policy.

Recruitment

Hire the next territory’s rep before the territory goes empty.

Requisitions are approved before a role opens, candidates move through a visible pipeline with structured interviews and assessments, and joiners get a standard onboarding checklist.

  • RequisitionsHiring requests raised and approved before a role opens.
  • PipelineCandidates by stage, from applied to offer.
  • Interview KitsStructured question sets for consistent interviewing.
  • AssessmentsTests and exercises issued to candidates.
  • Careers PagePublic job listings for applicants.
  • Onboarding TemplatesStandard joining checklists by role.

Self-service

Payslips, leave and tax declarations without calling HR.

Employees download payslips, apply for leave, submit investment declarations and track reimbursements and loans themselves.

  • My PayslipsPayslip history, downloadable by the employee.
  • My LeaveApply for leave and track the balance.
  • Tax DeclarationsInvestment declarations and proof submission.
  • My ReimbursementsClaims raised and their status.
  • My LoansLoan balance and repayment schedule.
  • AnnouncementsCompany notices for staff.

Labour compliance

The obligations beyond the pay run, tracked too.

POSH case handling, maternity benefit, contract labour, apprentices, minimum wages and GxP training records — through to full-and-final settlement at exit.

  • POSH

    Register and case handling under the POSH Act.

  • Maternity

    Maternity benefit entitlement and tracking.

  • Contract Labour

    Contractor workforce records for CLRA compliance.

  • Minimum Wages

    State minimum wage rates checked against actual pay.

  • GxP Training

    Training records required in a regulated manufacturing setting.

  • Full & Final Settlement

    Exit settlement, from clearance through to final payment.

Connected platform

Works as one system with the rest of PharmIT.

Nothing is re-keyed and nothing is exported overnight. What happens in HR & Payroll reaches the other apps as it happens.

How the platform connects
  • Attendance from the fieldDays worked in the field app become the attendance record payroll runs on.
  • Leave syncLeave applied in either place is the same leave, with one balance.
  • Expenses into payrollApproved field expenses are picked up for reimbursement in the pay run.
  • One employee recordA joiner is created once and appears in the field app, the ERP and payroll.

Everything in HR & Payroll

What’s in HR & Payroll, module by module.

Pick a module to see what it does, or search across all 8 at once.

8 modules · 82 features

Employee Core

8 features
  • EmployeesThe employee record — personal, job, pay, statutory and document details.
  • DepartmentsOrganisational departments used across HR and payroll.
  • Employee GroupsGroups that drive policy, pay structure and eligibility.
  • CompaniesLegal entities employing staff, each with its own statutory registrations.
  • FactoryFactory establishments with their own compliance obligations.
  • Org ChartReporting structure, top to bottom.
  • Bulk ImportLoads employees and their data from a spreadsheet.
  • PerformanceAppraisal cycles and performance records.

Attendance & Leave

6 features
  • Mark AttendanceDaily attendance marking, including a bulk grid.
  • Attendance RegisterThe monthly attendance record used for payroll.
  • HolidaysHoliday calendars by state, location and company.
  • Leave RequestsApplications routed through the approval chain.
  • Leave BalancesEntitlement, taken and remaining by leave type.
  • Leave SetupLeave types, accrual rules and carry-forward policy.

Payroll

11 features
  • Payroll RunsRuns payroll for a period, from draft through to lock.
  • Payroll ConfigSalary structures, earning and deduction heads.
  • RegistersStatutory salary and wage registers.
  • Payroll ReportsCost, variance and headcount reporting on payroll.
  • BonusStatutory and discretionary bonus calculation.
  • IncentivesField incentives fed into the pay run.
  • HoldsWithholds pay for a named employee, with reason.
  • Salary ApprovalsApproval of revisions before they reach payroll.
  • SFA ExpensesPulls approved field expenses into payroll for reimbursement.
  • Payslip EnvelopesPrintable payslips, sealed per employee.
  • Run Cover SheetSummary sheet accompanying a payroll run.

Statutory & Compliance

15 features
  • PFProvident fund setup, wage base rules and the ECR filing file.
  • ESIEmployee state insurance contributions and monthly return.
  • PTProfessional tax by state, with slab handling.
  • PT FilingState-wise professional tax returns and challans.
  • LWFLabour welfare fund contributions and filing.
  • TDSSalary TDS computation, 24Q return, FVU, Form 16 and 12BA.
  • Compliance CalendarEvery statutory due date, per company and state.
  • POSHRegister and case handling under the POSH Act.
  • MaternityMaternity benefit entitlement and tracking.
  • Contract LabourContractor workforce records for CLRA compliance.
  • ApprenticesApprenticeship records and statutory returns.
  • Wage CodeReadiness and compliance under the new wage code.
  • Workmen's CompensationWC policy coverage and claims.
  • GxP TrainingTraining records required in a regulated manufacturing setting.
  • Minimum WagesState minimum wage rates checked against actual pay.

Recruitment (ATS)

16 features
  • RequisitionsHiring requests raised and approved before a role opens.
  • JobsOpen roles, their description and hiring team.
  • CandidatesApplicant records and history.
  • PipelineCandidates by stage, from applied to offer.
  • InterviewsScheduling, panels and feedback.
  • Interview KitsStructured question sets for consistent interviewing.
  • Interview SettingsConfiguration of stages, scorecards and panels.
  • AssessmentsTests and exercises issued to candidates.
  • MatchingRanks candidates against a role's requirements.
  • Talent PoolsKeeps good candidates warm for future roles.
  • ReferralsEmployee referrals and their progress.
  • Careers PagePublic job listings for applicants.
  • Onboarding TemplatesStandard joining checklists by role.
  • VerificationBackground and document verification.
  • Recruitment AnalyticsTime to hire, source quality and funnel conversion.
  • Data PrivacyCandidate data retention and consent handling.

Employee Self-Service

10 features
  • My PayslipsPayslip history, downloadable by the employee.
  • My AttendanceThe employee's own attendance record.
  • My LeaveApply for leave and track the balance.
  • My LoansLoan balance and repayment schedule.
  • My ReimbursementsClaims raised and their status.
  • Tax DeclarationsInvestment declarations and proof submission.
  • My ApprovalsItems waiting on the employee to approve.
  • AnnouncementsCompany notices for staff.
  • DirectorySearchable colleague directory.
  • Open PositionsInternal job openings, with referral.

Benefits, Claims & Exit

5 features
  • ReimbursementsEmployee expense claims and their approval.
  • LoansSalary advances and loans, with recovery through payroll.
  • Loan TypesLoan products, interest and recovery rules.
  • FBPFlexible benefit plan declarations and allocation.
  • Full & Final SettlementExit settlement, from clearance through to final payment.

Settings & Governance

11 features
  • RolesHR role permissions and access.
  • WorkflowApproval routing for HR transactions.
  • Statutory SetupRegistration numbers and rates per company.
  • Financial YearHR and payroll year definition.
  • Number SeriesNumbering for HR documents.
  • Letter TemplatesOffer, confirmation and relieving letter formats.
  • LetterheadCompany letterhead applied to generated letters.
  • Custom FieldsExtra fields added to the employee record.
  • AuditChange history across HR data.
  • ReportingHR reporting and analysis.
  • ReportsStandard HR report set.

Questions buyers ask

Does payroll use attendance from the SFA automatically?

Yes. Days worked in the field app become the attendance record payroll runs on, leave applied in either app is the same leave with one balance, and approved field expenses are picked up for reimbursement in the pay run.

Which statutory returns are covered?

PF with the ECR file, ESI contributions and returns, state-wise professional tax with filing, LWF, and salary TDS with the 24Q return, FVU, Form 16 and 12BA.

We have several legal entities and a factory. Is that supported?

Each company carries its own statutory registrations, factory establishments have their own compliance obligations, and employee groups drive policy, pay structure and eligibility.

See PharmIT HR & Payroll on your own workflow.

Tell us how you bill, sell and pay today. We will walk you through the same work in PharmIT — your products, your schemes, your field structure.

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