Inventory & expiry
Know what you hold, where it sits and when it expires.
Every batch carries its MRP, PTR, PTS, GST and expiry from the moment it is received — so stock is valued correctly, picked in the right order and claimed back before it expires.
The problem
What expiry really costs
- Near-expiry stock found at the audit, when it is too late to sell or return
- Ledger stock that has quietly drifted from the shelf
- No view of what is in which godown or branch right now
- Depots replenished on a phone call instead of cover days
How PharmIT handles it
4 steps, one system.
Receive
Goods arrive batch-wise against a PO, with a quality check and the supplier bill matched.
Store
Godowns — including cold chain, narcotics and quarantine — and rack-and-bin addresses.
Act before expiry
Near-expiry stock is flagged in time to sell, transfer or claim.
Count
Stock takes and audits find and explain drift between ledger and shelf.
Received right the first time
Purchase suggestions come from stock cover and run rate; goods are received batch-wise with a quality check, and the supplier invoice is matched to the receipt before payment.
PO Suggestions
Proposes what to buy from stock cover, run rate and pending orders.
Goods Receipt Notes
Receives goods batch-wise against a PO, with quality check.
Vendor Bills
Matches the supplier invoice to the GRN before payment.
Batches
Every batch with MRP, PTR, PTS, GST and expiry sealed on it.
Godowns
Warehouses, including cold chain, narcotics and quarantine stores.
Bin Locations
Rack and bin addresses inside a godown for pick and put-away.
Stock you can see, anywhere
Look up availability across branches and godowns instantly, trace any batch from receipt to sale, and value closing stock on FIFO or weighted average.
Live Stock Search
Instant availability lookup across branches and godowns.
Godown Stock
What is physically in each warehouse right now.
Stock Ledger
Movement history of each batch, in and out, document by document.
Batch Movement
Traces a batch from receipt through to sale.
Stock Valuation
Closing stock value on FIFO or weighted average.
Consolidated Stock
Stock across every branch in a single statement.
Expiry managed, not discovered
Near-expiry stock is flagged in time to act. The claim wizard collects it and raises the claim to the company; what cannot be saved is written off with the accounting entry.
Near-Expiry Report
Flags stock approaching expiry in time to act on it.
Expiry Claim Wizard
Collects near-expiry stock and raises the claim to the company.
Stock Transfer
Moves stock between branches or godowns with the correct paperwork.
Return to Principal
Returns consignment stock to its owning manufacturer.
Stock Write-offs
Writes off expired or destroyed stock with the accounting entry.
Expiry & Breakage
Value lost to expiry and damage.
Counted, corrected and replenished
Run stock takes with transactions optionally frozen, correct stock with a reason and approval, and plan depot replenishment from cover days — with the depot able to counter.
Physical Stock Count
Runs a stock take, optionally freezing transactions during the count.
Stock Audit
Finds and explains drift between ledger and shelf counts.
Stock Adjustment
Corrects stock for damage, shortage or excess, with reason and approval.
Replenishment Plan
Plans what to ship to each depot from cover days and offtake.
My Replenishment Plan
Shows a depot what head office intends to send, with a right to counter.
Central Fulfillment
Lets a head office dispatch on behalf of its outlets.
Delivered by
Questions buyers ask
How is stock valued?
Closing stock is valued on FIFO or weighted average, and every batch carries its MRP, PTR, PTS, GST and expiry.
Can we manage cold-chain and narcotics stock separately?
Yes. Godowns include cold chain, narcotics and quarantine stores, with rack and bin addresses inside each for pick and put-away.
How do we recover value from near-expiry stock?
The near-expiry report flags stock approaching expiry in time to act, and the expiry claim wizard collects near-expiry stock and raises the claim to the company.
Talk to us about inventory & expiry.
Tell us how you bill, sell and pay today. We will walk you through the same work in PharmIT — your products, your schemes, your field structure.