Payroll for field teams
The field app is the attendance register.
Days worked in the SFA become the attendance payroll runs on, leave is one balance everywhere, and approved field expenses are reimbursed in the same pay run — with every statutory return prepared from it.
The problem
Why field payroll is hard
- Attendance rebuilt from DCRs and spreadsheets every month
- Leave taken in the field app and leave in HR that never agree
- Expense claims paid in a separate cycle from salary
- State-wise PT and LWF tracked by hand across many headquarters
How PharmIT handles it
4 steps, one system.
Field
Reps work, report calls and claim expenses in the SFA.
Approve
Managers approve call reports and the expenses built on them.
Pay
Payroll runs on field attendance, with approved expenses and incentives included.
File
PF, ESI, PT, LWF and TDS are prepared from the same pay run.
Field data, straight into HR
A joiner is created once and appears in the field app, the ERP and payroll. From then on, attendance, leave and approved expenses flow across on their own.
Attendance from the field
Days worked in the field app become the attendance record payroll runs on.
Leave sync
Leave applied in either place is the same leave, with one balance.
Expenses into payroll
Approved field expenses are picked up for reimbursement in the pay run.
One employee record
A joiner is created once and appears in the field app, the ERP and payroll.
A pay run built for field teams
Incentives and approved SFA expenses feed the run; revisions are approved first and holds withhold pay with a reason.
Payroll Runs
Runs payroll for a period, from draft through to lock.
Incentives
Field incentives fed into the pay run.
SFA Expenses
Pulls approved field expenses into payroll for reimbursement.
Holds
Withholds pay for a named employee, with reason.
Salary Approvals
Approval of revisions before they reach payroll.
Payslip Envelopes
Printable payslips, sealed per employee.
Statutory, state by state
PF with the ECR file, ESI, professional tax by state with slab handling and filing, LWF, and salary TDS through 24Q, Form 16 and 12BA.
PF
Provident fund setup, wage base rules and the ECR filing file.
ESI
Employee state insurance contributions and monthly return.
PT
Professional tax by state, with slab handling.
PT Filing
State-wise professional tax returns and challans.
LWF
Labour welfare fund contributions and filing.
TDS
Salary TDS computation, 24Q return, FVU, Form 16 and 12BA.
What the rep sees in the field app
Reps claim daily expenses that roll into a monthly statement, and leave entitlement is set by role.
Daily Expense
Day-wise expense claim raised by the field.
Monthly Statement
Consolidated monthly claim submitted for approval.
Attendance Format
Field attendance in the format payroll expects.
Leave Quota
Sets leave entitlement by role.
Delivered by
Questions buyers ask
Do we still need to upload attendance for field staff?
No. Days worked in the field app become the attendance record payroll runs on.
How are field expenses reimbursed?
Expense claims approved in the SFA are picked up by payroll and reimbursed in the pay run.
Does it handle professional tax across states?
Yes. Professional tax is set up by state with slab handling, and state-wise PT returns and challans are prepared from payroll.
Talk to us about payroll for field teams.
Tell us how you bill, sell and pay today. We will walk you through the same work in PharmIT — your products, your schemes, your field structure.